Memorandum of Understanding


Utah State Office of Education and
Utah Schools for the Deaf and the Blind

This memorandum of understanding (MOU) is between the Utah State Office of Education (USOE) and the Utah Schools for the Deaf and the Blind (USDB). This MOU and accompanying policies and procedures are designed to provide educators, administrators, teachers, parents, paraprofessionals, and students with strategies for acquiring and using accessible alternate format versions of print instructional materials in the classroom. The USOE and the Local Education Agencies (LEAs) must take reasonable steps to provide instructional materials in accessible formats to students with disabilities who need those materials at the same time as other students receive instructional materials (Section S3A-2Sb-S01). The students who will benefit from these alternate formats may be blind, visually impaired, physically impaired or otherwise not able to read standard print without some kind of accommodation through accessible instructional materials. In order to comply with the IDEA (5300.172), the state has established the Utah State Instructional Materials Access Center (USIMAC) (S3A-2Sb-S01).

The USIMAC is housed within the USDB. The USIMAC is designated as the state authorized user for the purposes of acquiring the National Instr++uctional Materials Accessibility Standard (NIMAS) file sets from the National Instructional Materials Access Center (NIMAC) to produce core instructional materials in the appropriate alternate formats for those students who need accessible instructional materials. The USIMAC will provide materials for all students with print disabilities who are qualified under the Chafee Amendment (H.R.3754) or otherwise eligible through an Individual Education Program (IEP). The USIMAC will also provide material(s) for students with Section 504 Accommodation Plans or students with a demonstrated need for accessible instructional materials.

When providing Braille transcription and Braille proof reading services, the USIMAC will only hire or contract with employees or vendors who have current Library of Congress (LOC) certification. All Braille and tactile graphic production will follow the Braille Authority of North America (BANA) rules. Production of other alternate format materials will follow best practices and current industry standards.

The Educational Resource Center (ERC) at the USDB will also collaborate with the USIMAC to house the alternate format materials produced by the USIMAC, and provide the availability of the materials housed at the ERC as needed by students with print disabilities. These alternate formats may include: Braille, large print, audio or digital materials.

Utah State Office of Education
Utah Schools for the Deaf and the Blind
USOE will provide resources for the set up and operation of the Utah State Instructional Materials Access Center (USIMAC). USDB will house the USIMAC and train the staff.
The USOE shall oversee the operations of the USIMAC. The USDB is the fiscal agent and operates the USIMAC to the extent of funds received annually by the Utah Legislature.
The USOE will require publishers to meet all of the provisions of NIMAS and other State contractual provisions outlined in Administrative Rule R277-800-12 The USDB ERC shall serve as the repository and distribution center for the USIMAC.

USOE will provide training to LEAs on the following:

  • Accessible Instructional Materials (AIM)
  • Universal Design for Learning (UDL)
  • Assistive Technology
  • Accessing the USOE website

USDB will provide training to LEAs on USIMAC related items, including:

  • Accessing materials in the library
  • Ordering online
  • Using USIMAC produced materials
  • Accessing the USIMAC website

The USOE and the USDB agree to meet the conditions of this document to ensure that the print disabled students of the state of Utah receive their accessible instructional materials in a timely

Glenda Gallo
State Director of Special Education
The State Office of Education


Joel Coleman
The Utah Schools for the Deaf and the Blind

Date: September 1, 2011


Continue to USIMAC Policies and Procedures





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